Every client.
Every project.
One workspace.
Maplefolder brings your CRM, project management, quotes, invoices and client portal together in one organized workspace, so your team carries each request from first contact to paid invoice without ever switching tools.
One flat plan. $1,000 per month, everything included.Built for teams that live on client workTranslation and localizationMarketing agenciesConsulting firmsDesign studiosLegal servicesEngineering officesAccounting practicesProduction houses
Everything your business runs on, finally in one place
Maplefolder replaces the patchwork of spreadsheets, aging desktop tools and disconnected apps with one modern system your whole company shares.
Companies, departments, contacts, addresses and the full history behind every relationship.
Boards, tasks, deadlines and per-deliverable workflows your whole team can follow.
Versioned quotes with taxes done right, approved by your client in one click.
Delivered work becomes a numbered, branded invoice in seconds, tracked until it is paid.
A branded home where clients submit requests, follow progress, approve quotes and read invoices.
Roles, granular permissions, skills, availability, workload and rate cards for everyone who delivers.
Profit per client, productivity, spend and quality scores, always up to date.
Templates and workflows that hand each step to the right person at the right moment.
Custom fields, services, units, taxes and templates. Your business, your rules.
Know everything about every client
One record holds the whole relationship: every department and contact, every address, every agreed rate, every special term and the complete project history.
- Companies with business units, branches and unlimited contacts
- Per-client rate cards, payment terms, taxes and currencies
- Project templates per client so new work starts prefilled
- Special conditions like volume rebates, applied automatically
Run delivery like clockwork
Each project breaks into deliverables, and each deliverable follows its own workflow through your team. Everyone sees their queue, deadlines never hide, and nothing slips through.
- Boards and lists with statuses, priorities and rush flags
- Per-deliverable workflows: prepare, produce, review, deliver
- Assignments by role, skill and real-time availability
- Instructions, files and versions attached right where the work is
From quote to paid, without the friction
Build a quote from your services and rates in seconds, send it for one-click approval, then turn the finished project into a clean invoice with the right taxes every time.
- Versioned quotes with validity dates and approval tracking
- Tax rules per region, multiple currencies, purchase orders
- Invoice statuses from draft to sent to paid, nothing forgotten
- Exports that keep your accountant happy
Give your clients a front door
Clients sign in to their own branded portal to submit requests, watch progress, approve quotes and download invoices. You decide exactly what each contact can see and do.
- Branded sign-in for every client contact
- Request forms that create real projects in your pipeline
- Quote approval and delivery review in the browser
- Per-contact permissions, down to who may see invoices
One system for staff and freelancers
Employees, freelancers and partner agencies work in the same flow with the right visibility for each. Skills, capacity and rates live on the profile, so assigning the right person takes one look.
- Roles with granular permissions for every screen and action
- Skills and service abilities, per language, domain or specialty
- Availability, vacations and live workload at a glance
- Vendor rate cards and contracts, costs tracked per task
See the whole picture
Margin per project and per client, team productivity, spend by category and quality scores. The numbers your decisions need, computed live from the work itself.
- Profit and loss per project, client, service and period
- Productivity and capacity reports across the team
- Quality ratings and client feedback, tracked over time
- Every report exportable in one click
Shaped to fit, not forced to fit
Your services, your units, your fields, your workflow names, your documents. Maplefolder adapts to the way your business already works, then makes it faster.
- Custom fields on clients, projects and forms
- Your own catalog of services, units and price lists
- Quote, invoice and notification templates in your brand
- Workflow and permission templates you define once, reuse forever
First contact to paid invoice, one straight line
A client submits through the portal or your team logs it in seconds.
Rates fill in automatically. The client approves with one click.
Work breaks into assigned steps with deadlines and files in place.
Reviews pass, the client receives and signs off in the portal.
The finished project becomes an invoice, tracked until paid.
One plan. Everything. No surprises.
No per-seat math, no module upsells, no metered limits. One number your budget can plan around.
Maplefolder Complete- Every module: CRM, projects, quotes, invoices, portal, reports
- Unlimited users, clients and projects
- Client portal under your brand
- Onboarding and migration of your existing data
- Priority support with a named human
- New features as they ship, no upgrade fees
Questions, answered
We run on an old desktop system today. Can we move?
Yes, that is exactly what Maplefolder is built for. Onboarding includes migrating your clients, contacts, rates, providers and open projects, and we map your current workflows one to one before you switch.
Is Maplefolder only for translation companies?
No. Maplefolder is built for any business that delivers client projects: agencies, consultancies, studios, engineering and accounting firms. Language pairs, domains and certified reviews are available for teams that need them, and invisible for teams that do not.
How do roles and permissions work?
Every person gets a role with granular rights, screen by screen and action by action. Freelancers see only their own tasks and files, project managers see their portfolio, administrators see everything. Client contacts have their own permission set inside the portal.
What do our clients see in the portal?
Exactly what you allow. Each contact can be limited to submitting requests, following status, approving quotes or viewing invoices, per person. The portal carries your logo and your terms.
How customizable is it really?
Custom fields, your own services and units, your price lists per client and per vendor, your tax rules, your quote and invoice templates, your notification texts and your workflow definitions. If your business has a rule, Maplefolder can hold it.
What does $1,000 per month include?
Everything: all modules, unlimited users and clients, the client portal, onboarding, migration and priority support. There are no setup fees and no per-seat charges.
Ready to run your whole business from one workspace?
See your own workflows running in Maplefolder, with your services, your roles and your numbers.